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商务英语写作指南商务便函与便条写作(一)商务便函例一SCHOOLOFENGNISHFORBUSINESSMEMORANDUMTo:Mr.Kingswick,CourseCoordinateFrom:BarnsbyCampbelDate:19November1995Subject:LessonPlanfor28NovemberLectureIintendtoteachmemowritinginmynextlecture.Iplantocoverthefollowingparts:1.InsideAddressThisisomittedinamemo.Asinternalcommunicationthereasonisobvious.2.GreetingItismorepolitetoputMr.,Mrs.,orMsbeforeandtheofficeafterthenameoftherecipient.Youmaysometimesaddressthereadersasagroup.3.SubjectThisisaphrasetotellreaderwhatthememoisabout.SometimesonlyhephraseisgivenwithoutthewordSubjectbeforeit.4.BodyTheseshouldbeshort,lessthan10lines,andconcentrateononlyoneparagraphoneideaeach.Sometimesformemoswiththreeormoreparagraphs,itisadvisabletobegineachwithaheadingincapitalletterstotellwhattheparagraphisabout.Anotherpracticeisnumbertheparagraphsforeasyreferencelateron.5.CarboncopyThisiswrittenasc.c.forshort.Asinaletter,itliststhepersonswhoarealsoreceivingthememo.6.SignatureOnlytheinitialisneed.Theofficeandnameinprintofthewriteareomitted.Inmorecasualmemosthereisnosignatureatall.Anythoughtsonmynotes?Anythingtoadd?Letmeknowatteabreak.c.c.Mr.P.L.Duke,TrainingOffice.例二InternalMemorandumTo:AnneBellFrom:GrahamDavisDate:23March1992Subject:OfficeFurniture__________________________________________________________________________Weneedsomecomfortablechainsforvisitorstogointhemanager’sofficeCanyouarrangeit?Weneed10chainsineitherbeigeordarkbrown.Themaximumyoucanspendis$500.1例三InterofficeMemoTo:RichardBurleyDept:MarketresearchSubject:ProfitsandSouthmoorBranchDate:May10,1998IhavefinishedstudyingtheSouthmoorBranchsalesfiguresforthe1stquarterandseetheyareabout$255,000underprojections.ThatisthirdstraightquarterthatSouthmoorhasfallenshort.WillyouprepareanewanalysisoftheSouthmoormarketpotential/Iknowyoudidone___andagoodonetoo___threeyearsagobeforeSouthmooropened.Butmaybesomefactorshavechangedandweneedtolookintothem.BenTebbinsisworkingupareportfromthesalesandpromotionangle.He’llfinishaboutJune15.Ifyoucouldbereadythen,wewillgettogetherandseeifwecansolvetheSouthmoorproblem.TBac.CC:BenTebbins(二)商务便条例一电话留言To:Mr.FevrierMessage:Mr.ReterSchulzcalledfromVienna,wantedyoutocallhimtodaybefore4pmoranytimetomorrowon014569924Messagetakenby:J.B.K.例二让秘书同志推迟约会MissLiu,I’vegotanurgentmeetingtoday.Pleasecontacttheapplicantstopostponeetheinterviewstillfurthernotice.DS例三请假To:Mr.SlaterMessage:IamsorrytotellthatIwon’tbeabletogototheofficetodayduetoasuddendizziness.SoIhavetoaskforaday’ssickleave.例四安排工作To:Mr.RichardsonMessage:PleasesendalettertoNavesLimoninC.R.Findout:Aretheysatisfiedwiththeorder?Canweprovideanyaftersalesadvice?Encouragerepeatorder(三)商务便函分类范例1．交流意见From:ChiefExecutiveTo:ProductionDirectorSubject:ProductionformachineryforMachineshopxAsyouknowthecompanyiscontemplatingopeninganewmachineshopinthenearfuture.Ouroperationshavebeenexpandingsorapidlythatsuchadevelopmentnowappearsinevitable.Thereareanumberofquestions,whichweneedtobethinkingaboutandIwouldbegratefultohearyouopinionontheidea.1.AstothechoiceofnewmachineryIwouldliketoknowwhetheryouthinkweshouldbuyorhirenewequipment.2.ThenIwouldliketohearyourproposalsonwhichmachineryweshouldconsideracquiring.3.Closelyconnectedwiththepurchaseorhireofmachineryisthematterofmaintenance.Wealsoneedtobediscussed.Howmanynewstaffwillberequired,forex...