正式商务报告写作要点正式商务报告写作一、formatto：from：date：titleintroduction（theintroductionmightbeasummaryofthereportandthecircumstancesorconditionsthatinitiatedit.itcouldalsolayouttheobjectivesandlimitationsoftheenquiry.inmostcases，areportmustgiveabackgroundtothesubjectofthestudy.thisallowsthereadertoseehowthesituationarose，andhowitcanbecorrected，improvedon，orchanged.）findings（thissectionisessentialtoallreportsasitexplainsthesituationthatexistsandoffersevidencetosupportthestatementsthatthewriterismaking.ifthereaderistobeconvincedthatchangesinasituationarenecessary，well-selectedandwell-presentedfactswillinfluencehim.）conclusion（s）（conclusionsaretheideasyouhaveformedfromtheevidenceyouhavelookedat.whereasfactsareobjectivestatements，conclusionsdrawtogetherasaspectsofthesituationasyouseeit.）recommendation（s）（thesefollowfromconclusionsandarethesuggestionsthatyouaremakingtoimprove，orchange，thecurrentsituation.）introduction首句1、thepurposeofthisreportisto…2、theobjectiveofthisreportisto…第1页共4页3、theaimofthisreportisto…4、thisreportaims/setsoutto…5、…6、asrequestedby某人/某部门/uponrequestof某人/某部门，iamsubmittingthefollowingreporton重复题目中的目的。7、asyou或者某人，某部门requestedonnovember12，iamsubmittingthefollowingreporton重复题目。8、hereisthereportconcerning重复题目要求9、wehavedoneasurveyshowingthat重复题目要求，或者直接开始阐述数据或者信息。10、thereportisbasedon…fndings首句1、accordingtotherecentmarketresearch/investigation/survey/thechartabove/thetableabove/undertaken，…2、therecentvisit/investigation/surveyshowedthat…3、thetable/chartabovetellsusthat…4、fromthechartshown，wefind/learn/noticethat…5、itwasfoundthat…6、thefollowingpointssummarizeourkeyfindings.7、thekeyfindingsareoutlinedbelow.conclusion首句1、在有conclusion这个sub-title的情况下，就直接陈述结论2、accordingtothefindingsabove，itcanbeconcludedthat……3、fromthetableshown，itcanbeconcludedthat……4、therefore，itcanbeconcludedthat……5、noconclusionswerereachedregarding…recommendation首句1、在有recommendation这个sub-title的情况下，也可以直接陈述结论。注意，recommendation以及recommend后面第2页共4页要用动词原形（虚拟语气）。2、thefollowingaretherecommendations……3、itisrecommendedthat……4、itisessentialto…5、itwouldbeadvisableto6、basedontheconclusion/analysisabove，werecommendthat…7、withreferencetotheadvantagesstatedabove，thefollowingrecommendationscanbemade.8、withreferencetothefactsabove，thefollowingrecommendationscanbemade，（attitudewillneedtobeencouragedthroughtraining）.9、onthebasisoftheresults，ihavethefollowingrecommendations：10、onthebasisoftheanalysis，itisreasonabletohavethefollowingrecommendations：如果字数不够，就描述一下建议实施后可预期的进展或者景象。具体说法是，建议结束之后，sothat……或者thus……（有时题目有这个要求）二、abcd原则确保报告内容准确无误（accurate）简明扼要（brief）结构清晰（clear）建议明确果断（decisive）三、语言特点1.使用被动语态：avenues.2.使用复杂词汇：3.使用长句子：thecontentandmessageofthekitwillbesimilartothatsenttoconventionaloutlets，butwillbetailoredtoelectronicmediaandwilleitherbee-mailedtothewebmasterorsentinhardcopyandonadiskette.第3页共4页4.使用名词短语：楔子；楔形物；5.使用非人物主语：acopyofthiscd-rominthehandsofeditorsoftargetedpublicationswillallowthemtoseeforthemselvesthefeaturesofthestatecomputerstore.6.使用分词短语：decisionsinaccordancewiththeiragency’sgoals.7.使用动词不定式：budgetapproval.8.使用介词短语：electronicproductandpricingcatalogordertrackingandstatussystem，customerscangeneratesalesandservicereportsupondemand.四、注意事项makeabriefplan;thinkaboutthetargetreaderandformat;useclearparagraphing;writeinfullsentencesandusearangeofstructuresandarangeofbusinesswordsandexpressionstoavoidrepetition;checkverbtenses，countable/uncountablenouns，plurals，partofspeecherrorsandspelling;don’tmixtaskformatandavoidmixingthem，eg.reportwithletterfeatures;don’tmixformalandinformallanguage。don’tusewordsandstructuresrepetitively第4页共4页
