JOBDESCRIPTIONJOBTITLE:DIRECTOROFFINANCE&ADMINISTRATION职务:财务行政总监DEPARTMENT:FINANCE部门:财务部JOBCODE:FIN001代码REPORTTO:GENERALMANAGER上级主管:总经理GENERALMISSION:Tooverseethefinanceandaccountingdepartmentinthehotel,andensureitssmoothrunningsothatallfinancialandmanagementreportsareaccurateandavailablebytheirduedates.Todefineandimplementhotelinternalcontrolpoliciesandprocedures,ensuringtheireffectivenesssothattheprofitabilityofthehotelismaximized(inconjunctionwiththeGeneralManagerofthehotel).RESPONSIBILITIESANDMEANS:TooverseethefinanceandAccountingdepartmentofthehotel.Toensurethatthebooks,recordsandaccountsaremaintainedaccuratelyandfairlyreflectthetransactionsandadministrationoftheassesofthehotel.TodeviseandmaintainasystemofinternalaccountingcontrolsufficienttoensurethattransactionsareexecutedinaccordancewithManagement’sgeneralandspecificauthorizationandincompliancewithgenerallyacceptedaccountingprinciplesandspecificcountrylegislation.Toreviewandcertifyanyhotelinternalorexternalfinancialreportingbeforedistribution.Overseethepreparationofthehotel’syearlyoperatingbudget.ADMINISTRATIVERESPONSIBILITIES:Toensurethatthehotelholdallrequiredlicensesandpermitstooperate.ToensurethehotelhasadequateinsurancepoliciesinplaceasstipulatedintheManagementAgreement.Toreviewallproposedcontractsforpricingandterms,ensuringthathotel’sinterestcomesfirstandisprotectedatalltimes.Toprovideassistancetootheroperationaldepartmentsinthedefinition,implementationandfollow-upofimprovedinternalcontroltools.TomaintainclosecommunicationwiththirdpartiessuchastheOwningcompany,publicauditors,externalauditors,localauthoritiesandAccorRegionalOffice.TECHNICALRESPONSIBILITIES:Tooverseeandensurethesmoothrunningofallaccountingfunctionsinthehotelandinparticular:Thetimelypreparationandreleaseofaccuratemonthlyfinancialstatementsandotherrelatedreports.Allbalancesheetaccountsarefullyreconciledonamonthlybasisanddiscrepanciesareimmediatelyidentifiedandcorrected.TooverseeandensurethesmoothrunningofAccountReceivables,CreditandCashieringfunctions,inparticular:Thatallaccountreceivablebalancesarebonafideandappropriateactionstakentocollectoverdueamounts.ToregularlyorganizecreditmeetingswiththeparticipationoftheGeneralManagerandallconcernedHeadsofDepartmentwherealldebtors’balancesareanalysed.TooverseethemaintenanceoftheAccountReceivablesub-ledgersincreatingnewdebtors’codesorupdatingcreditlimits.Thesafeguardofallhotelcashandbankassets:tocertifyallmonthlybankandcreditcardreconciliation,toensurethatalldailycashandchequecollectionaredulyverifiedandbanked-inintactonadailybasis.TooverseeandensurethesmoothrunningoftheoverallCostControlfunctions,inparticular:Theactualrecordandsafeguardofallstocksofthehotelwithallvariancesbeingjustifiedandcorrected.Thestrictrespectofallcontrolproceduresandpolicies.Tooverseeandensurethesmoothrunningofthepurchasingfunctions,inparticularthatallprocurementofgoodsandservicesaredoneinaccordancewiththehotelpoliciesandprocedures.Tooverseeandensurethesmoothrunningoftheoverallpayrollandgeneraladministrativefunctions,inparticular:TheaccuracyofthepayrollcalculationandpaymenttoemployeesThestrictrespectofcountrytaxlegislation(preparationandfilingofalltaxmatters)Tooverseealllegalandtaxmattersrelatedtothehotelinliaisonwithconsultantsandlocalauthorities.Tooverseeandensurethesmoothrunningofthehotel’scomputer...
